Family Tour Form

Tour details go in BEFORE the tour (pre-tour call, date, site, guide). Family, child and attendance are filled in during the tour or on arrival.
✅ If they attend → the full form is required. 🚫 If they no-show or you're not sure yet → only the pre-filled essentials are required (so you can save and move on).

🗓 Tour details BEFORE THE TOUR

Pre-tour warm-up call — did we reach them?

Call date

Call notes (if any)

Filled the day before the tour — proves we did the warm-up call. Show-ups triple when families get a personal call the day before.

Did they attend? * ON ARRIVAL

✅ Yes — they came 🚫 No — no-show ⏳ Not sure yet

Date of visit *

Time

Site *

Tour guided by

How did they hear about us?

👨‍👩‍👧 Family details DURING THE TOUR

Parents full names *

Phone

👶 Children

Child's name

Date of birth

🍎 Care needs

Session notes (if their needs don't fit the options above)

Intended start date Approximate is fine — pick the earliest month they're aiming for. Leave blank if genuinely undecided.

💬 Questions & impression

Their questions / concerns / notes

Interest level (your read after tour)

🟢 High — ready to move 🟡 Medium — considering 🔴 Low — probably not ⚪ Unsure — hard to tell

➕ Also add this family to the Waiting List
Tick if the family has asked for a place. Creates a linked waiting-list entry using their preferred sessions + start date above — no re-typing.

📝 Family Tour Form

📜 The JLK tour script